Q&A What is the difference between marking a message as read and archiving it?

ceri's q and aQuestion:

What is the difference between marking a message as read and archiving it?

A read and archived message are different things.

You can have a read or an unread email that is archived.

When a message is archived, what you are really doing is removing the inbox label from the email. This means it is removed from the inbox. It can be read or unread at this point.

When you read or mark an email as read, Gmail will change the colour of the email on the homepage but the email does not move. It stays in your inbox.

If you like a blank inbox at the end of the day then archiving is the way to go. Itis a way of telling if you have dealt with an email. After all you might have read an email but left it to later to answer. If you have lots of email, you might forget which ones you have dealt with.

How to archive an email

  1. Click on the box on the left of the email you want to archive.
  2. Click on the Archive button which will appear at the top of the page. It looks like a small grey box with an arrow pointing down.

To find an archived message, look in the All mail label/folder.

see the question "What is the difference between marking a message as read and archiving it?" on quora

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Q&A What’s the best way to organize my inbox such that I can mark messages which I still need to respond to differently from ones which I am waiting on a response to?

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Q&A How do I find my new emails in Gmail?

ceri's q and a

Q& A How do I archive drafts on Gmail?

ceri's q and aQuestion: How do I archive drafts on Gmail? There are draft emails that I’ve written. I don’t want to send them or delete them. I don’t want them clogging up my drafts inbox (which serves kinda like a to-do list). Yet I want to keep them just in case. How do I archive them?

Email Management using Gmail gets a 5* Review

Readers’ Favorite Review

Email Management using Gmail by Ceri Clark shows ways to automate one’s email organization, specifically aimed at users of Gmail. It helps one in doing more productive work, rather than fighting the monster of email overload. It begins with a general discussion on the use of Gmail, a quick start guide where the facilities available and how to set them up are demonstrated. Use of labels, filters, groups and related particularities are treated at length with an overview of housekeeping of mails in general. Operational tips and how to appropriately use these facilities are provided with an index for easy reference or retrieval.

Email Management using Gmail by Ceri Clark changed my ideas about Gmail. Though having been a Gmail user for many years, I learned many of the capabilities of this email service that would have made my life easier from this book. (I wish I had reviewed this book earlier!) Not only that, this book contains a lot of information, but also presented in a reader friendly manner. Use of bulleted lists, charts and figures, a summary at the end of each chapter, screen captures accompanying descriptions of procedures and a good index greatly enhances the value of this as a reference. This is a great help to all those who use Gmail. With helpful hints and recommended techniques for utilizing the available functions, this book can enable readers to get more from this email service with less effort!

Rating: 5.0 stars. Reviewed By Roy T. James for Readers’ Favorite

Are you drowning in too many emails? Are you spending too much time everyday sorting and dealing with your inbox?

Email Management using Gmail is a practical guide for sorting your emails and getting things done.

Whether you are using Gmail or another email account, the principles in this book will help your to check and organize your emails so that you can spend just 10 minutes a day dealing with them.


The steps-by-step instructions use the free email accounts from Google and cover labels, filters and the great spam protection that Gmail provides.

Whatever your priorities, the email management strategies in this guide will help you to save time. This guide is all about getting it done, sorted and out of the way.

Check out the preview or click cn the buy button to find out more.


Email Management usign Gmail is available to buy on Amazon at: http://cericlark.com/Amazon/EmailManagementGmaile

A Simpler Guide to Gmail

A Simpler Guide to GmailThird edition of A Simpler Guide to Gmail: An unofficial user guide to setting up and using your free Google email account now available!

buy paperback1buy kindle1Are you looking for free email but don’t know where to start? Do you use Gmail but want to use it more effectively? Do you want to organize your emails better? Spending too much time on your email? Then this guide for your Google mail account is for you!

This is the complete illustrated guide to setting and using Gmail. Packed full of tips and information, this simple guide to Gmail will help you to:

  • Learn why Gmail is the best email solution
  • Gmail setup
  • Send and receive emails
  • Avoid and explain the best way to deal with scams, spam and phishing emails
  • Protect your email from hackers
  • Organize your email
  • Understand and use the settings
  • use the Google mail app
  • Discover and use Google+
  • And much more…

This is a comprehensive, step-by-step guide that will show you how to navigate the sometimes confusing set of features in Gmail. It  starts from the Gmail setup where you choose your username (your Google email addresss) through to the Google email settings and using the Google email app on your android phone. Over 300 pages (the paperback) of how-to instructions that will make using your Gmail email account a breeze to master.

Buy now from Amazon

buy paperback1buy kindle1

Contents of A Simpler Guide to Gmail

Chapter 1 Introduction

Chapter 2 Opening Your Account

Chapter 3 Getting Started

Chapter 4 Security

Chapter 5 Sending and Receiving Emails

Chapter 6 Address Book (Google Contacts)

Chapter 7 Sorting Emails – No More Folders with Labels

Chapter 8 Filters

Chapter 9 Searching For, and In Emails

Chapter 10 Changing the Look and Feel

Chapter 11 Under the Hood – Settings

Chapter 12 Google Accounts and Your Profile

Chapter 13 Keeping Your Email Under Control

Chapter 14 Introduction to Google+

Chapter 15 Chat

Chapter 16 Tasks

Chapter 17 Netiquette

Chapter 18 Gmail on Your Android Device

Chapter 19 Advanced Features – Google Labs

Chapter 20 Frequently Asked Questions (FAQ)


Indexbuy paperback1buy kindle1PS. The ebook is free through the Kindle Match program on Amazon when you buy the paperback from Amazon*!

*In countries where the Kindle Match program is available.

The great freebie giveaway experiment

It is far too early to work out if it’was successful or not but last weekend I decided to give away my A Simpler Guide to Gmail, Second Edition book for free for one day only.

As you might have already guessed A Simpler Guide to Gmail is a non-fiction book about of all things, Gmail, not a romantic story set in 1920s New York (although it could be a great time travel tale given enough time and plot!) I’ve come to the conclusion that giveing  away non-fiction books may not be the best idea.

As I mentioned it is too early to make a decision whether it is a success but I did give away hundreds of books on Saturday. So much so that I bottled out around midnight UK time and cancelled the rest of the 24 hour promotion.

Now I’ve taken part in giveaways before, the last one was with Fantasy Island Book Publishing for my Children of the Elementi book. The value of giving away books on Amazon is that your customerscan lend those books to their friends using the Amazon system. Of course at the moment this is only true for the US but it will expand in time to other countries.

The market for non-fiction is smaller. That is why traditionally the books are more expensive. You wouldn’t begrudge someone a living from their talents would you? I would agree that non-fiction is not necessarily easier or harder to write. After all fiction book are all in the inagination, but historical novels do need a certain amount of research. Still the market is smaller.

Another thing I did not take into account inmy great experiment is that it appears normally, the freebies available are not all full-blown books. I didn’t realise this but a Saturday of downloading lots of books revealed that most of the books were teasers or promotional material for services. Oops. I gave away the Full Monty, the Real McCoy (too many cliches?) – the complete book. I seemed to have missed a trick there!

My only hope is that people who have downloaded it find it useful enough that they will think to review it or at least tag it. If receiving is not on their minds, my sevond hope is that they lend it to their froends – before April when I take it off the Kindle Select program. Gmail was my biggest seller on Barnes and Noble and you could argue that I was putting all my eggs into one basket by only selling it on Amazon.

Time will tell!

Republishing with KDP – Customers don’t automatically get changes.

I’ve had a few problems moving from one edition of my Gmail book to another. I didn’t want to delete the other one as it sold well and was highly ranked. I would have to start from scratch. I tried putting a message in the original book to people who already bought it offering them the new one. I was expecting them to refund the book and get the new one. Turns out they weren’t getting the changes!

The reason I didn’t want to keep the old edition because the name was wrong (my maiden name instead of married name) on the customer facing details. It was fine on the KDP admin side and I had contacted Amazon a few times, it seememd sorted but would revert after a while.

Anyway, turns out if you have made changes and republish your ebook, you need to send an email to Amazon asking them to send the new file to your customers.

Here’s an extract from the Amazon website explaining further. Customers can also request a later version of the same book to be sent to them.

3-16 Do I have to re-buy or re-upload my book to get the updated copy I re-published? If you’ve already purchased your book and subsequently revise the content and re-publish the updated version, you don’t need to re-purchase the book to get a copy. At this time, it’s not possible for publishers to receive the updated file without contacting KDP Support for help. We’re working to automate this feature and appreciate your understanding with our existing solution to manually send the updated content to your device.

We request your explicit permission, and will do the same for any customers who contact us to receive the updated content, prior to sending the revised file because the new version will not have previously saved Highlights, Last Page Read, Bookmarks, and the location of notes may not match. If this is acceptable, please email [email protected] confirming your permission and which title/s you’d like to have re-sent. Thank you.

Note: Customers who purchased the old content can also contact our Customer Service department to have the new file delivered.

I hope this helps.


A Simpler Guide to Gmail, Second Edition: Getting the most out of Google’s free email is now only available on Kindle

A Simpler Guide to Gmail, Second Edition CoverDue to changes in Gmail by Google in 2013, A Simpler Guide to Gmail is now half price until the new edition is ready for publication.

Buy the Kindle format from Amazon

This second (2012) edition of A Simpler Guide to Gmail is a fully revised, illustrated,straightforward and no-nonsense approach to a how-to guide for setting up your Gmail account. With twice the information of the first edition there are step-by-step guides to opening the account and sending email, to the more advanced features including Chat and Labs. Also now includes an introduction to Google+!

Buy the Kindle format from Amazon

The Chapters included are:

Chapter 1 Introduction

Chapter 2 Getting Started

Chapter 3 Security

Chapter 4 Sending and Receiving Emails

Chapter 5 Address Book (Google Contacts)

Chapter 6 Sorting Emails – No More Folders

Chapter 7 Searching for Emails

Chapter 8 Changing the Look and Feel

Chapter 9 Google Accounts and your Profile

Chapter 10 Introduction to Google+

Chapter 11 Chat

Chapter 12 Tasks

Chapter 13 Netiquette

Chapter 14 Gmail on your Android Device

Chapter 15 Advance Features – Google Labs

Chapter 16 Frequently Asked Questions (FAQ)